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Phase II

IMRI Operation and Safety SOP for Phase II

 

General Guidelines:

  1. Anyone experiencing cold/flu symptoms or coming in contact with a sick person must not come to the IMRI facilities, must inform their PI, and must self-quarantine at home for at least 14 days.
  2. Only users with a current instrument reservation that requires in-person use of equipment (instruments, sample preparation equipment, computer workstations) are allowed to enter the IMRI facilities. All other people (PIs, colleagues, observers, visitors, etc.) are prohibited from entering the IMRI facilities until further notice.
  3. All people must wear a clean face covering and gloves and remain at least 6 feet apart at all times in the IMRI facilities.
  4. Occupancy limits of all rooms have been determined by IMRI and room occupancy limits are posted on the door(s) of each room. Before moving between rooms, people must verify aurally and visually that room occupancy limits will not be violated by doing so, and wait if necessary before proceeding into the room.
  5. Volunteers, visitors, undergraduate students are not allowed in the IMRI facilities until further notice.
  6. One-on-one discussions should occur virtually, except when truly necessary to conducting research or maintaining lab safety.
  7. Personal safety also needs to be considered at this time, especially when working in the lab alone. Hazardous procedures should not be carried out when working alone. A Working Alone Reference Guide is available from EH&S.
  8. Research that generates large volumes of hazardous waste and/or necessarily involves chemical, biological, radiation or other hazards is prohibited without prior approval from IMRI staff.

IMRI users SOP

 

In addition to the general guidelines listed above, IMRI users must observe the following rules in order to use the IMRI facilities during Phase II:

 

      I. Prior to their first use of the IMRI facilities in Phase II, each academic user must:

  1. Fill out this online form.
  2. Ensure that their PI has sent an email to Dr. Jian-Guo Zheng (jzheng@uci.edu) with the following text:

“Dr. Zheng,

As a PI, I certify that my Phase II group research plan has been approved by my School’s Dean (list name) and I authorize my group members (list full names of all IMRI users in the group) to resume use of the IMRI facilities. My group members understand and agree to follow IMRI’s Phase II Users SOP.

Thank you,

Name of PI”  

 

              Prior to their first use of the IMRI facilities in Phase II, each industry user must:

  1. Fill out this online form
  2. Email Dr. Zheng (jzheng@uci.edu) to request access to the facilities.

             Upon approval of each user, Dr. Zheng will reactivate the user account and key card so that the user can start to use the IMRI facilities.

 

      II.    Users must follow special safety rules during Phase II:

  1. Only users with a current instrument reservation that requires in-person use of equipment (instruments, sample preparation equipment, computer workstations) are allowed to enter the IMRI facilities. Walk-in users without reservations are not allowed. Co-workers, guests, visitors, and other people not essential to operating the instrument(s) are not allowed.
  2. There is no instrument training during Phase II except for special cases mentioned below in the update on 9/10/2020. Only existing users may use the IMRI facilities. On-site staff support is very limited.
  3. Users who have symptoms of sickness or were exposed to a person with COVID-19 must not enter the IMRI facilities, must inform their PI and EH&S according to UCI regulations, and must self-quarantine at home for at least 14 days.
  4. Users must wear a clean face covering at all times in and around the facilities. Appropriate face coverings may be available to academic users from their PIs, Schools, or EH&S. The IMRI facilities will not provide face coverings to users. Users without face coverings will not be allowed inside the facilities.
  5. Immediately prior to entering the facilities, users must wash their hands with soap for 20 seconds or use hand sanitizer. There are restrooms near each facility. Hand sanitizer stations are also available at each building entrance. After washing hands, users should not touch the door handles with bare hands (use paper tissues or your arm instead).
  6. Users must wear clean gloves at all times in the facilities. Gloves will be available at each facility entrance. Please put the gloves on immediately after you enter an IMRI facility. Do not use your bare hand to touch anything in the labs! Normal lab gloves cannot be used to handle chemicals. Do not use contaminated gloves to touch door handles, keyboards and other frequently used areas.
  7. Users must maintain a 6-foot distance with staff and other users. Please follow staff instruction if needed to maintain distance.
  8. Users must obey room maximum occupancy limits that are posted on the door(s) of each room in each facility. Before moving between rooms, users must verify aurally and visually that room occupancy limit will not be violated by doing so, and wait if necessary before proceeding into the room. To prevent traffic jams, users should end their session, clean up and leave the room at least 5 minutes before their scheduled end time. Similarly, users should begin their session ~5 minutes after their scheduled start time to ensure that the previous user has left.
  9. Users must have their cell phone with them at all times. Emergency contacts are posted in each facility near the entrance. Please check and keep a copy of the emergency contacts before using the instruments.
  10. As always, no food or drinks are allowed in the facilities.
  11. If an experiment requires two people to come within 6 feet of each other for a short period of time, users must submit a plan and receive approval in advance. Special PPE must be prepared in advance.
  12. Mail-in samples are a good alternative for users (especially outside users) who want to get work done by IMRI staff for service or collaboration projects.  Please contact staff for our mailing address. No SARS-CoV-2 samples are allowed without special prior approval and preparation. Data handling and sample return will be worked out with each user on a case-by-case basis before the samples are shipped.

              To maintain physical distancing, each facility room has a posted occupancy limit (except for special training with additional PPE), as follows:

  • 7 person max occupancy in 1302 Calit2 (LEXI)
    • 1 person max at the Quanta 3D SEM/FIB
    • 1 person max at the Magellan SEM
    • 1 person max at the SmartLab XRD
    • 1 person max at the Ultima III XRD
  • 1 person max occupancy in 1301 Calit2 (LEXI)
  • 1 person max occupancy in 1322 Calit2 (Surface Science)
  • 4 person max occupancy in 2423 Calit2 (TEMPR)
    • 1 person per instrument station, and no simultaneous use of adjacent instruments
  • 15 person max occupancy of the TEM facility (CTEM)
    • 1 person max in the 2800 TEM suite
    • 1 person max in the 2100 TEM suite
    • 1 person max in the GrandARM TEM suite
    • 1 person max in the NION TEM suite
    • 1 person max at the GAIA SEM/FIB
    • 2 person max in the sample prep lab
    • 2 person max in the data analysis area
    • 2 staff people (1 person max in each staff office)
  • 9 person max occupancy of MC2
    • 1 person max in the Hitachi SEM and AFM room
    • 1 person max in the XL-30 room
    • 1 person max in the CM-20 room
    • 1 person max in the sample prep area

These occupancy limits should be self-enforced by users (e.g., by checking the occupancy of each room before entering it and, if full, waiting to enter). The occupancy limits will also be enforced by IMRI staff. Users in violation of these limits may have their usage privileges revoked.

 

IMRI staff SOP

  1. IMRI’s top priority is your health and safety. Staff should work on campus whenever possible, but there is no pressure to work in any situation in which you feel that your health and safety are at risk.
  2. Staff who have symptoms of sickness or were exposed to a person with COVID-19 should report it and stay at home.
  3. Staff must wear a clean face covering and gloves in the facilities. Staff do not need to wear this PPE while alone in their offices.
  4. Staff must frequently wash their hands with soap for 20 seconds and/or use hand sanitizer while at work.
  5. In the event where staff must interact with users in person, please rigorously maintain a six foot distance. Staff may ask the user(s) to move around the room as needed to maintain this distance.
  6. Staff must clean frequently touched areas at least twice a day using disinfectant wipes, IPA, ethanol, or bleach solution. Cleaning supplies will be provided by IMRI.
  7. Instrument training is suspended during Phase II except for special cases mentioned below in the update on 9/10/2020.
  8. Staff can help with service/collaboration work but should encourage users (especially outside users) to mail in samples. Samples can be mailed to our normal mailing address. When opening and handling samples, staff must wear appropriate PPE. No SARS-CoV-2 samples are allowed without special prior approval and preparation. Data handling and sample return should be worked out with each user on a case-by-case basis before the samples are shipped.
  9. Staff are authorized to enforce the SOP and discipline users who violate the rules. Please remain vigilant and responsive to the changing circumstances.
  10. Please share any concerns and suggestions with Jian-Guo, Matt and/or Xiaoqing.

Penalties for safety violations

If users violate IMRI’s Phase 2 safety SOP for the 1st time, their IMRI accounts will be suspended for 1-2 months. Users who violate the SOP for a second time will be suspended for at least the rest of the Phase 2 period. 

 

UCI Safety Protocols and Guidelines:

 

  1. OR’s Research Continuity Website
  2. Checklist for Phase 2 Research Activity
  3. EH&S Website
  4. EH&S COVID-19 Training Resources
  5. EH&S Guidance of Working Alone
  6. EH&S Cleaning Procedures
  7. UCI's Face Covering Protocol

 

IMRI UCI users training SOP  and technical assistance (9/10/2020)

 

 Given the urgent need of many UCI PIs to train their group members on various IMRI instruments, IMRI plans to begin one-on-one user training on a limited basis and with mandatory stringent safety measures in place. 

 The parameters for this training are as follows: 

  • Training will be provided only on a very limited basis to selected UCI users. No training of non-UCI users is possible at this time. Training priority will be given to new UCI faculty members and assistant professors who currently have no trained users on instruments critical to their research programs. To minimize the safety risk to IMRI staff, each PI who requests training should select only one member of their group for training per technique (e.g., XRD) or instrument (e.g., JEOL 2800 TEM). While IMRI is committed to working with PIs to facilitate their research during Phase II, it reserves the right to triage training requests and deny any in excess of this “one user per technique/instrument per group” rule.
  • Only one-on-one training will be provided. There will be no group training on any instrument.
  • Trainers (IMRI staff) will wear gloves, an N95 face mask, goggles and a face shield during training.
  • Trainees must wear gloves, a face covering, goggles, and a face shield during training. Trainees must provide their own clean face covering, goggles and face shield. Training will not be carried out if trainees fail to bring the required PPE. Users cannot take part in the training if they do not pass the daily health check-in.
  • Trainers and trainees must maintain at least 6 feet of distance from each other whenever possible and take all reasonable actions to avoid coming into closer proximity during the training session. When this is impossible, the time spent in closer proximity should be kept to the minimum required to carry out high-quality training.
  • Training sessions will be limited to 3-4 hours.
  • IMRI users must sign up for training on a special training waiting list. By signing up for training, the user indicates that it is their decision to participate in training, agrees to follow the special rules listed here and their PIs approve for their training.
  • IMRI staff and users are not required to participate in these training sessions if they are not comfortable doing so. Participation in training is completely voluntary. 

The user training may begin on Thursday, September 10, 2020.

Subsidized fee for IMRI staff technical assistance

To reduce foot traffic and the demand for user training during Phase II,  UCI users are encouraged to make greater use of IMRI professional staff-run experiments. To leverage the cost to UCI users, the fee charged to UCI users for IMRI staff technical assistance (currently at $75/hr) will be subsidized 50% by IMRI, meaning that UCI users will pay only $37.50/hr for staff time. This subsidized rate - for UCI users only - will take effect on Thursday, September 10, 2020. Hopefully this subsidy will make it easier for UCI researchers to get work done by having IMRI’s expert staff run more of their experiments.

 

Safety is the top priorty of IMRI facilities. This include your personal safety and instrument safety

         For personal safety:

Please read the UCI safety related documents at EHS website and safe training related link
Please read the radioation safety training document related to electron microscope and X-ray diffraction systems. 

        You must receive safety training before entering the facilities.

         For instrument safety:
         Please follow the instrument SOP and instructions of IMRI staff.